Membership Terms and Conditions
1. Interpretation
1.1 1.1 "MEMBER” means the person who is named on the Hampstead Women’s Club Application For Membership form and for whom, following acceptance by the Hampstead Women’s Club (‘the Club’), the Club has agreed to provide services to, in accordance with these terms.
1.2 “MEMBERSHIP” means the period of time when a Member is contracted to the Club.
1.3 “CLUB” means the Hampstead Women’s Club.
1.5 “MEMBERSHIP FEE” means the annual membership payment made by the Member to the Club.
1.6 “MEMBERSHIP TERM” means the rolling 12-month period from the date when the Full Member completes/updates the Application For Membership form and pays the annual Membership Fee. Membership will be terminated and access to the Club Website will cease at the end of the Membership Term in the event the Membership Fee is not renewed. The Executive Board reserves the right to extend a Membership Term without notice, cause or obtaining prior consent.
1.7 “CLUB WEBSITE” means www.hwcinlondon.co.uk.
1.8 “EVENTS” mean any Club activity that is promoted on the Club Website that may be subject to a separate fee to be paid in full by the Member.
1.9 “EVENT LEAD” means a Member of the Club who has volunteered to organise and lead a Club Event.
2. Agreement to these Terms
When applying for membership of the Club, the Member confirms that it has read and agrees to be bound by these Club Terms and Conditions.
3. Membership Term and Condition
3.1All Club Events are made available on the Website. The number of places for an Event is limited and will be allocated on a first come first serve basis. A waiting list may be maintained at the discretion of the Event Lead.
3.2 Payment for Events are the sole responsibility of the Member. Payment will be acceptable via the Website or such other payment method as agreed from time to time. There are strictly no refunds.
3.3 Events Cancellation Policy: There is often a waiting list for Events. As a courtesy to the Event Lead and other Members, please provide at least 48 hours’ notice.
3.4 The Club may occasionally photograph or video Club Members for use on the private Club Website and/or on the Club private or public social media outlets. Members’ names will not be used or tagged in social media posts.
3.5 General Data Protection Regulation (GDPR): the contact information entered in the Member profile is compiled into a membership directory (name, mobile, email) and made available to other Club members on the Website as a method for members to stay connected. The information is used to distribute the weekly newsletter. This information is not shared with outside parties. A copy of the HWC Privacy Notice can be obtained on the HWC Website or by contacting president@hwcinlondon.co.uk.
3.6 Membership will automatically expire after 12 months and access to the Club website and attendance at Club Events will cease.
4. Warranties and Liability
4.1 Attendance at any Club Event is at the Member’s own personal risk.
4.2 The Club warrants to the Member that Membership will be provided using reasonable care and skill as far as reasonably possible. Where the Club uses the service of any agent or third party (such as speakers at Events) the Club does not give any warranty, guarantee or indemnity in that respect.
4.2 The Club shall not be liable to the Member by reason of any representation for any loss of profit or any indirect, special or consequential loss, damage costs, expenses or other claims (whether caused by the negligence of the Club or its agents or otherwise) which arise out of or in connection with the provision of the Membership. This warranty is in lieu of all other terms, conditions and warranties, expressed or implied statutory or otherwise, and any other liabilities whatsoever and howsoever arising.
4.3 The Club shall not be liable to the Member or be deemed to be in breach of these Terms and Conditions by reason of any delay in performing, or any failure to perform, any of the Club’s obligations in relation to Membership, if the delay or failure is due to any cause beyond the Club’s reasonable control, and time shall not be of the essence.
5. Termination of Membership
5.1 The Member may terminate their Club Membership by giving 2 clear business day’s notice to the President at president@hwcinlondon.co.uk. Termination of Membership before the expiration of Membership will not result in return of any excess funds.
6. General
6.1 As a Member of the Club, the Member agrees to conduct themselves in a professional and business-like manner, treating other Members with respect at all times. If the Club should receive a complaint about any Member’s behaviour, it reserves the right to suspend membership. Such complaints would constitute a breach of these terms.
6.2 Membership of the Club is at the sole discretion of the Club and it reserves the right to refuse membership.
6.3 Membership allows all Members to access certain areas of the Club’s website. This access will continue whilst Membership Fees are up to date. Access may be suspended should Membership not remain in good standing. If a Member decides to cancel Membership, access will stop and attendance at Events will cease.
6.4 The Club understands that email marketing is a useful tool, however, Members are politely asked not to use the Club Membership directory or social media sites to promote personal or professional agendas. The Club reserves the right to suspend the Member’s access to the Website in the event of complaints, and complaints would constitute a breach of these terms.